Conducting an interview is a step that needs to be done in order to fill the vacant position but, getting that done is not so easy. Various steps should be taken while interviewing a candidate. First and foremost, there should be no personal questions involved. Doing racism or partiality over the gender should be abolished, and state rules should be followed throughout the hiring process.
You should be well versed in your organization’s policies and the job role for which you are hiring. Even if you are not an HR personnel, there is nothing wrong with that just try to sell that opening to the aspiring candidates, and refrain to indulge in any personal spat, and you are good to go.
Here we will be going to provide you with insightful job interviewing tips & dos and don’ts of conducting a job interview
DO greet the applicant
Do greet the candidate, and make him comfortable. Allow him to settle and adjust in the chair, making him feel welcome. Always say hello with a firm handshake, and do have eye contact. Ask their name and also if not understood at 1st, politely confirm the name 2nd time. Do ask do you find the office location easily. Common courtesy like this reflects you and the company’s reputation and the general atmosphere also.
DO gather information beforehand
Before conducting the interview, gather the information about the candidate beforehand. Make sure you know highlighted details about the candidate. Use open-ended questions (like; how, why, when, what), and after that follow up with a yes or a no as needed. Always close an interview on a thanking note, a warm thankful with again a firm handshake. It will create a good impact.
DO provide information about the company
Give information about the company, also do include any achievement or milestone which you have reached. Try to build a conversation with the candidate, and give him details about the job posted. Do let the applicant know what requirements you are looking for and how much this vacant position means to the company.
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DON’T ask these questions
Don’t ever ask questions like these;
• What is your age?
• What religion do you belong to?
• Are you married?
• Do you have kids?
• Are you divorced?
• Where do you live?
DON’T select candidates on personal preferences
Don’t select a candidate based on his skin color. For instance; if there is a vacant position for the position of business analyst. A white man comes in a suit for the interview, whereas a black woman comes in track pants along with a T-shirt. You select the white man based on appearance and qualification, not on the basis of his color. And you let go of that black woman because she didn’t follow correct etiquette for the interview. This was a fair deed that the interviewer has done, he did not take decisions based on the skin color rather he followed the protocol of the organization.
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DON’T forget to take notes
Always make sure to properly fill out the feedback form once you’re done conducting the interview. If a feedback form is not available, always make sure to take notes on a notepad and evaluate according to them. Jot down points that you think are notable or, if you have an evaluation form given in the end, do fill that out rigorously by writing all information about the candidate which you think will be beneficial in making the final decision. Don’t forget to rate the candidate, as this is the most important part. You cannot rely upon your brain or your memory that’s why writing the points is always a good idea.
DON’T intimidate the candidate
The candidate coming for an interview is already under pressure and a bit scared. They need a comforting person disguised as an interviewer, they need a warm welcoming and a gentle approach towards them. But, if the interviewer deliberately tries to harass them or intimidate them, this is a wrong move. It is ethically wrong and also morally too. They should have a neutral stance and a hospitable body language.
DON’T use a mobile phone
It applies to the interviewer also that using a mobile phone while conducting an interview is prohibited. What kind of impression you are putting in the eyes of a potential applicant. Because at that table you are the face of the company, you represent the organization. The entire reputation is on your shoulders. This is a responsibility that you have to fulfil.
As you are there to listen, you are there to note and you are there to cross-question. Any hindrance in that process will make you look soluble weak. Because the applicant wants your undivided attention, he wants you to listen, as ignoring his answers will have an impact on the name of the company for which you are working.
To sum up
These dos and don’ts guidelines will surely give you an idea about the aspects of conducting a professional and healthy job interview. From dos like greeting the candidate warmly, gathering information beforehand, completing the evaluation form and providing the company information to the don’ts like no usage of mobile phones while the interview is going, not intimidating the applicant, and no selection on personal preferences should have given you a perfect picture of an ideal job interviewer. Applying these constructive pointers in your approach will benefit you by making a stronghold of interactive questions.